Operations Assistant at Heartland Alliance

Heartland Alliance Limited stands as a dynamic human rights entity rooted in a rich global legacy, legally grounded in Nigeria. Our pivotal mission is to assume a prominent role as a global influencer, collaborating with diverse stakeholders. We are committed to facilitating widespread access to healthcare, and advocating for social and economic justice on a universal scale…

Location: Lagos, Nigeria

Department: Administrative

Job Type: Full-Time

Who Are We Looking For?

The Operations Assistant will be responsible for managing the operations process, embracing design, planning, control, performance improvement, and operations strategy.

Duties and Obligations

In conjunction with the Operation Officer, serve as a point of contact for logistical needs in the office, make travel details/logistics for staff, consultants, and participants in training programs including booking accommodations and arranging for airport and hotel pick-ups.
Assist the Logistics Officer in planning, supporting, and implementing an efficient logistics and supply chain management system for HALG in accordance with donor requirements and stipulated guidelines of the Federal Government of Nigeria.
Support the provision of adequate security of HALG office buildings.
Ensure Vehicle Authorization is approved before any vehicle leaves the Heartland Alliance Nigeria Office.
Manage training materials for HAN.
Oversees the vehicle’s movement and journey management plans.
Maintain and update the list of assets for the organization for safety, audit, and asset insurance purposes.
Maintains vehicle documentation, including log sheets, and repairs, log and schedules, and monitor vehicles’ fuel consumption.
Facility management (cleaning, equipment repairs, utilities, water supply, facility keys management).
Coordinate the price research and purchase of office consumables and cleaning items.
Support the team to develop, strengthen, and implement effective operational systems for HAN.
Coordinate and supervise HAN administration systems.
Responsible for ensuring the smooth day‐to‐day operations of the office.
Ensure that appropriate control and structures are maintained in accordance with HAN and donor rules and regulations.
Oversee the management of office consumables.
Maintain assets inventory, ensure assets are maintained in good condition, and check assets stickers regularly.
Supervise the Security Guards, Office Assistants, and Transport Assistants in the office.
Perform other duties as assigned.

Qualification

HND/ Bachelor’s degree.
Minimum of 2 years of work experience preferably in logistics and storekeeping functions in an NGO setting.
Excellent computing skills.
Strong attention to detail.
Experience in supply chain management systems is highly desired.
Ability to interact with all levels with comprehensive consultative, partnering, facilitating, and influencing/negotiating skills.

Additional Prerequisites

Excellent oral and written English communication skills.
Knowledge of Local Language preferred.
Demonstrated competency in public speaking.
Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, PowerPoint.
Other software routinely used by HALG.
Excellent oral and written English communication skills.
Knowledge of Local Language preferred.
Demonstrated competency in public speaking.

Additional information

Heartland Alliance recognizes that an individual’s value and impact extend beyond their technical skills. If your qualifications align with our requirements, we encourage you to consider applying. We welcome applicants from diverse backgrounds, as we firmly believe that a combination of varied experiences, abilities, enthusiasm, and a proactive mindset is crucial for achieving excellence.

Method of Application

To initiate your application, simply select the APPLY NOW option and promptly fill out the prescribed application form. Ensure that you meet the necessary criteria before proceeding.