With over 200 brands sold in more than 180 countries, we’re the world’s leading premium drinks company. Every day, over 30,000 talented people come together at Diageo to create the magic behind our much-loved brands. From iconic names to innovative newcomers – the brands we’re building are rooted in culture and local communities. Our ambition is to be one of the best performing, most trusted and most respected consumer products companies in the world…
Location: Lagos, Nigeria
Department: Information Technology
Job Type: Full-Time
Who Are We Looking For?
This Information Management & Records Manager (IM&R) role is a mid-management role reporting directly to the Legal Director with a dotted line to the Finance & Strategy Director. The job holder shall manage, develop, and maintain all business records and information assets (in all formats including paper, cloud, digital and/or electronic media) belonging to Guinness Nigeria.
This is a specialist role within the Legal function performing and facilitating end to end records management, information management, information security and quality management.
Responsibilities
- Implement and embed the company IM&S policies and procedures across the business through a network of trained IM&S champions and users.
- End to end Document and Records Management.
- Document and information retention, retrieval and disposal, including management of all company document libraries and archives, whether external or internal.
- Electronic records management – includes information management in emails, databases and all company electronic systems.
- Business continuity management for all company records and information operations, assets and procedures.
- In collaboration with the global IT team, management and securing of all sensitive company information assets including intellectual property and commercially sensitive data.
- Manage all external and internal IM&S service providers and consultants.
- Design and implement an effective IM&S training and awareness plan.
Additional Tasks
- Ensure the business remains compliant to all regulatory, statutory and industry standards. Monitor and advise the business on statutory compliance, regulatory and legislative issues relating to IM&S in Nigeria.
- Develop business management systems.
- Ensure each function is compliant and self-reliant and capable of complying with and fully executing the group IM&S agenda.
- Develop and review retention schedules and develop Information Asset Inventories across the business.
- Fully implement all IM&S related CARM controls and processes.
- Provide Leadership and guidance to the IM&S champions’ network as evidenced by consistent results across the business.
- Provide professional service-delivery and assistance to management across business functions.
- Manage all aspects of IM&S, ensuring applicable standards and compliance requirements are maintained.
- Provide IM&S architecture knowledge liaising with IT to the relevant teams in support of all company projects (including technology projects and system implementations), including planning and coordinating the implementation of information security technologies.
- Working with the IT department, ensure appropriate security monitoring of IT systems is in place and confirm they are maintained to appropriate security standards.
- Lead and conduct reviews of information security arrangements to identify any security threats/weaknesses and suggest appropriate mitigation action to ensure company security standards are maintained.
- Develop, own and maintain information security metrics that measure the effectiveness of the Information Security program.
- Conduct IM&S audits as required by the IM&S policies and in accordance with the company audit plan.
- Lead and conduct business impact assessments to ensure critical processes are identified and business continuity plans are in place.
- Identify, analyse, and manage the remediation of IM&S risks.
- Establish and maintain IM&S documentation and control procedures.
- Monitor changes in legislation and accreditation standards that affect information security management and report to the Legal & Security Director.
- Liaise with external auditors and consultants as appropriate on required IM&S and compliance audits and initiatives.
- Provide support to all functions in the business in relation to total records and information management.
- Writing management and IM&S reports and presentations.
Qualification
- General Undergraduate Degree.
- Proficiency in Information Technology Management and a great interest in developments in this field.
- Project Management Experience – evidence of rolling out complex projects in a large organisation.
- Budget Management experience – proven ability to create and effectively manage department budgets.
Additional Qualification
- Experience in IM&S, records management and/or archive administration.
- Previous experience of developing and implementing file plans and retention schedules.
- Previous experience of working in a records management position with clear results.
- Understanding of records management and relevant legislation.
- Information Systems.
Method of Application
Interested and qualified persons should click on APPLY FOR THIS JOB to complete the required application form.